There is no template for the perfect event plan; in fact, it will vary quite considerably from one event to the next, taking into account the size and nature of the event and venue.  The extent of planning for an Olympic Games will take years, while the planning a two hour meeting may take days or hours.


A systematic approach to event management is essential.  The need to be accountable to various stakeholders, legislation, rules and regulations affecting events and the financial impacts of a poor event are some of the reasons that make it mandatory to carefully plan events.


Learning Objectives

After completing this course students will be able to:

  • Understand the importance of good planning
  • Have a framework to develop a robust event plan and documentation
  • Understand how event planning is affected by the legal, political, environmental and economic environment.



  • Systematic approach to planning, why plan and who to engage
  • The planning environment
  • Planning documentation
  • Contingency planning
  • Human resource planning
  • Communication
  • Monitoring and evaluation


Learning Activity

During this session, students will be given an event planning task.  Students will be separated into 6 groups representing the most common functional areas within a venue charged with the responsibility of organising events.  Group results will be reviewed by all participants.